Results from promotion of best practices

GMS Contribution to variety of strategic initiatives

During its latest project year ending in September 2016, GMS collaborated with the Secretariat of the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund) on strategic initiatives focused on helping countries improve their approach to prioritization of cost-effective, high-impact interventions and on ensuring funds absorption and risk management.

Additionally, GMS responded to principal recipients (PRs) and subrecipients by developing two new types of tools related to the PR Management Dashboard.  GMS also continued making available to its consultants tools to facilitate their technical support to PRs and country coordinating mechanisms (CCMs).

Immediately below are the results from the section of GMS’s performance monitoring plan that relates to sharing of tools and promotion of best practices in technical support provided to PRs and CCMs.

The end of this section contains more detailed updates on initiatives related to to this area of GMS’s work.

Cumulative results at the end of September 2016

GMS tools were used outside of the GMS technical support mechanism 251 times by consultants in the GMS consultant network (against a target of 60).

Two tools, models or approaches were made available by GMS and endorsed or adopted by the Global Fund Secretariat: the PR Management Dashboard and the CCM Summary (against a target of 2).

Sixty-four GMS methodological guides and tools were made available to GMS consultants through GMS electronic platforms or GMS training (against a target of 70).

Materials on the PR Management Dashboard developed by GMS  and adopted by the Global Fund have been downloaded from the Global Fund website  by 306 unique users (target was 250).  These materials are available in English, French, Spanish and Portuguese.


Success stories and news

Picture showing the street of Laos

Supporting regional level initiatives to improve grant management

In June 2016, Grant Management Solutions (GMS) collaborated with the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund) to implement a meeting in Dakar, Senegal, where progress made from the 2015 Abidjan meeting commitments to improve Global Fund funds absorption was reviewed, and countries and technical-support partners proposed solutions for accelerating progress toward meeting 2017 programmatic goals for HIV/AIDS, tuberculosis, malaria, and health systems strengthening (HSS) programs in these countries.

Over 100 representatives from governments, principal recipients and country coordinating mechnaisms attended from 11 countries: Benin, Burkina Faso, Burundi, Chad, Côte d’Ivoire, Democratic Republic of Congo, Guinea, Mali, Niger, Senegal and Togo. Plus, 26 representatives from development partners attended.

GMS helped the Global Fund structure the meeting by helping identify data needed to support the meeting discussions; facilitating key discussions in plenary and in small groups; and documenting the meeting in a meeting report.

The key output of the Dakar meeting was identifying regional solutions addressing the priorities for each disease (HIV/AIDS, tuberculosis and malaria) and HSS, which GMS helped the Global Fund validate with meeting participants.


Picture showing the a GMS regional dashbaord

Dashboards for regional grants

South Africa–based Wits Health Consortium (WHC), the principal recipient (PR) for the TIMS regional grant, requested help with the development of a mechanism for visualizing financial and programmatic performance for its new grant with 6 subrecipients (SRs) conducting tuberculosis prevention and treatment activities in 10 countries. The prototype of this regional dashboard underwent extensive review with the WHC, before being adopted by WHC in November 2016. GMS subsequently began development of a generic version of a regional dashboard that will be ready for use in 2017.


Image of the SR management tool

Helping improve SR grant management

GMS supported dashboard introduction to the PR Fundação para o desenvolvimento da comunidade (FDC) in Mozambique beginning in October 2015.  During that work, the FDC requested development of a simple mechanism for its SRs to better capture their data and report grant-management performance. The FDC chose to adapt an SR grant-management tool that had been developed by a GMS team for another country. GMS teams modified the tool to help FDC’s 13 SRs monitor their performance.  During the same quarter, GMS learned that Alliance Nationale contre le Sida in Côte d’Ivoire (Alliance Côte d’Ivoire), one of the PR Management Dashboard pilot countries, had responded to strong demand from its SRs for an SR-level grant management tool by developing an Excel–based grant monitoring tool that helped track grant performance at the sub-SR level.

This demand for SR-level tools prompted GMS to begin developing an SR-level grant monitoring tool that was sufficiently generic and simple enough to be used by SRs at different capacity levels, and that would also facilitate the transmission of data from the SR to the PR to produce the PR Management Dashboard.

Development of the SR Management Tool is targeted for completion in 2017.